Recording Expenses and Settling Up

Record payments during your trip and TabiPencil automatically calculates who pays whom and how much. Multiple currencies are supported, so it works well for trips abroad.

To record a payment (Quick Expense)

Quickly log on-the-spot payments like taxis or lunch.

1. Press the "+" button at the bottom right of the "Split" tab to open "Quick Expense".
2. Enter the "Amount" and "Currency".
3. Choose who paid under "Paid by" (you are selected by default).
4. Choose who shares the cost under "Split between" (everyone is selected by default).
5. Optionally add a note ("Taxi, lunch, etc.") and press "Add".

Use "Add expense" to record several payments at once. To fix a record later, press its entry in "Payment details" and use "Edit Expense", or remove it with "Remove expense".

To attach expenses to a plan

Money tied to a specific plan — hotels, flights — can be recorded on the plan itself.

1. In the plan form, open "Details" and press "Add expense" under "Expenses".
2. Enter "Amount", "Currency", "Paid by", and "Split between".
3. For costs each person pays on their own, turn on "Each pays own". The amount field changes to "Per person", so enter the amount for one person. Each-pays-own items count toward everyone's own costs and don't affect the settlement between members.
4. Use "Note (e.g. board only)" to note what the expense covers.

To view the settlement

Open the "Split" tab of your travel plan to see results calculated automatically from the recorded payments.

• "Total paid": the total amount members paid over the trip.
• "Settlement list": who pays whom, computed to minimize the number of transfers. Rows involving you are highlighted. When nothing is owed, "No settlement needed" is shown.
• "Cost per person": each member's "Total paid", "Share (burden)", and "Balance", marked "Receiving" or "Paying".
• "Payment details": every recorded payment; press an entry to edit it.

If nothing is recorded yet, "No payments registered" is shown.

How splitting is calculated

• Each payment is divided equally among the members chosen in "Split between".
• Indivisible remainders are assigned one minor unit at a time so no one is consistently overcharged. Rows carrying extra remainder show a note like "Rounding +¥1".
• Weighted or percentage-based splits are not supported.

When multiple currencies are used

Supported currencies are Japanese yen (JPY), US dollar (USD), euro (EUR), Korean won (KRW), New Taiwan dollar (TWD), Chinese yuan (CNY), Thai baht (THB), and British pound (GBP).

• Settlement is calculated and displayed independently per currency. No exchange-rate conversion is applied.
• The currency preselected when entering amounts can be changed under "Default Currency" on the "Settings" screen.

Settling up

Transfer the amounts shown in the settlement list between members in cash or with a payment app. The settlement is always recalculated live from the payment records, so there is no "mark as settled" action. It's best to confirm all payments are recorded at the end of the trip before settling.