Inviting Members to Edit Together

Everyone who has the invite link can edit a TabiPencil travel plan at the same time. Invited people can join without creating an account.

To send the invite link

• You can send the link shown right after creating a travel plan.
• To send it later, press the "Share" button at the top of the travel plan screen. Use your device's share feature, or copy the link and send it via a messaging app or email.

To join from an invite link

Opening the invite link shows a screen for joining the trip.

1. Enter your name under "Display Name" and press "Join". That's all it takes — you can start editing immediately.
2. If the trip creator has already registered your name as a member, pick yourself from the "Select participant" list and press "Continue as selected". If you're not listed, switch with "I'm not in this list" to "Enter display name to join".
3. If you have an account, or want to use multiple devices, log in via "Login / Sign Up" before joining.

Even if you joined with just a display name, logging in later from the same browser automatically transfers that participant's records (such as payments) to your account.

If you are already logged in

Opening an invite link while logged in also shows a screen for joining. Simply opening the link does not add you to the members.

1. If the trip creator has already registered your name as a member, pick yourself from the "Select participant" list and press "Continue as selected". The slot prepared for you becomes yours, so no duplicate member with the same name is created.
2. If you're not listed, choose "I'm not in this list" and press "Join". You are added as a new member under your account's display name.

To add a member directly

You can register someone as a member before they open the link — useful for splitting costs with people such as a friend joining locally, or someone who had to cancel but still shares the costs.

1. Open the travel plan settings screen and find the "Members" section.
2. Enter a name under "Display name" and press "Add member".

Only logged-in members can do this. The added person can later pick themselves from "Select participant" when they open the invite link.

To transfer a temporary member's records to your account

If a temporary member is your slot, you can transfer its records, including payments, to your signed-in account.

1. In the "Members" section of "Travel plan settings", press "This is me" next to your name.
2. Check the name in the confirmation message and confirm to complete the transfer.

Only logged-in members can do this. After the transfer, the temporary member slot disappears from the list and its records are consolidated into your account member.

To remove a member

1. In the "Members" section of "Travel plan settings", press "Delete" for the member.
2. Confirm the message to remove them. They are removed from payment participants, and costs are re-split among the remaining members.

A member cannot be removed in these cases.

• They are the payer of a payment. Change the payer on the relevant plan first.
• They are the only member left ("Cannot delete the last member." is shown).

To regenerate the invite link

The invite link has no expiry and keeps working until you regenerate it. If you sent it to the wrong person, or it leaked to someone outside the trip, you can invalidate it and issue a new one.

1. Open the "Regenerate member invite link" section in "Travel plan settings".
2. Press "Regenerate". A new link is issued and the previous link stops working.

Only logged-in members can regenerate the link. Afterwards, send the new link to your members again.

About permissions

TabiPencil has no role distinctions such as view-only: every member who joined via the link can edit schedules and plans. However, the following actions require being a logged-in member.

• Adding and removing members
• Transferring a temporary member's records
• Regenerating the member invite link
• Deleting the travel plan