Building Your Itinerary — Schedules and Plans

On the "Schedule" tab, trip dates appear as day columns where you lay out plans (hotels, transport, sightseeing). All members edit the same screen in real time.

To add a plan

1. Click (tap) an empty slot at the date and time you want.
2. The "Choose how to add" sheet appears; pick an input method.
   • "Enter manually": fill in the form directly.
   • "Create from image" / "Choose from library" / "Take a photo": load a booking screenshot and the details fill in automatically.
   • "Create from email": create plans by forwarding booking confirmation emails (see "Importing Booking Confirmation Emails").
   • Check "Use the same input method for 24 hours" to skip this choice next time.

Plan form fields

First pick a "Type": "Stay", "Move", "Event", or "Other". Move refines to Walking, Train/Bus, Shinkansen, Car, Airplane, or Ship; Event to Sightseeing, Meal, Shopping, Experience, or Rest. The icon and form fields change with the type.

• Stay (accommodation): enter "Hotel Name", "Check-in date/time", and "Check-out date/time". Check-out defaults to the next morning.
• Move: enter "Flight / line / mode", "From", and "To" plus "Departure date/time" and "Arrival date/time".
• Event / Other: enter "Place / Activity" and the start and end times.

Opening "Details" lets you also record the following.

• "Memo": booking numbers, meeting points, and so on. URLs starting with http:// or https:// become links that open in a new tab.
• "Address": shows a map preview; Move plans take two addresses, departure and destination.
• "Expenses": amount, currency, payer, and who splits it (see "Recording Expenses and Settling Up").
• "Attached Files": booking confirmation images and PDFs (see "File Attachments and the Gallery").

Finally press "Create" to add the plan to the timeline.

To find a hotel from a stay plan

When creating a Stay plan, set dates and press "Find hotels on the map." It is not shown for existing plans. Move the map and press "Search this area," or change the filters.

Select a hotel and use "View on Rakuten Travel" to open its booking page. Prices and availability may change; check the advertising disclosure and booking site.

Outside Japan, rates and availability are not shown (Rakuten Travel covers Japan only). The list shows nearby places to stay instead, unsorted.

To edit, move, or delete a plan

• Edit: click the plan on the timeline, change its contents, and press "Update".
• Move: drag and drop the plan to a different time or day.
• Plans without a time: they sit in the "Time not set" strip under the date. Drag one onto the timeline for a one-hour plan from where you dropped it.
• Delete: open the plan and press "Delete" (you'll see "Are you sure you want to delete this plan?").
• Copy to an alternative: use "Copy to another schedule" on the plan to copy it into another schedule.

To create and compare multiple schedules

One travel plan can hold several schedules (itinerary alternatives) — handy when you're torn between, say, a museum day and a beach day.

• Add an alternative: choose "Create Alternative" from the schedule switcher at the top; the current schedule is copied along with all its plans.
• Switch: pick the schedule to display from the same menu. You can edit any alternative at any time.
• Compare: press "Compare", select 2–3 schedules ("Select 2–3"), and press "Start Comparing" to view them side by side. Comparing is available on PC only ("Please use a desktop browser to compare"). Press "Exit Compare" to leave.
• Adopt: press "Adopt This" on the schedule you've settled on; it becomes "Main" (★). Email imports create plans in this main schedule.

To delete a schedule

1. Open the "Schedules" section in "Travel plan settings".
2. Press "Delete" on the unwanted schedule and confirm "Delete this schedule? This cannot be undone."

The main schedule cannot be deleted ("Cannot delete the main schedule"). Press "Adopt This" on the schedule you want to keep first, then delete the other.